ALX Admission Policy

The ALX Admission Process is committed to ensuring that each Applicant has a fair chance when it comes to applying for our Programmes. This policy outlines what is expected of an ALX Applicant during the admission process and once they become part of our community. It also outlines the consequences that result from Misconduct during the Application process. We aim to enforce fair and consistent measures to ensure the well-being of all Applicants.

Scope:

This policy applies to all individuals who are in the admission process for an ALX Programme, referred to as “Applicants”.

Definitions:

a. ALX Programmes (“Programmes”): Refers to the specific educational training programs offered by ALX.

b. ALX Applications (“Applications”): Process through which individuals apply to participate in the ALX Programmes.

c. Copyright: Any created literary or artistic work, whether published or unpublished.

d. Confidential Information: Includes any information or data: (i) related to the ALX Application process and to other Applicants that is shared with an Applicant in oral, visual, written or electronic form at any time.

e. Cohort: A group of learners who are admitted and participate together in an ALX Programme at a particular admission period

f. Discrimination: The unfair treatment or prejudice against individuals or groups based on characteristics such as race, ethnicity, gender, religion, sexual orientation, disability, or any other protected characteristic.

g. Dishonesty: In the context of the application process, dishonesty refers to providing false, misleading, or deceptive information intentionally, either in the application materials or during interviews.

h. Harassment: Any unwanted or offensive behaviour directed towards an individual or a group, which may include verbal, written, visual, or physical conduct that creates an intimidating, hostile, or uncomfortable environment.

i. Misconduct: Any actions or behaviours that violate our Learner’s Expectations which may include but are not limited to harassment, discrimination, dishonesty, plagiarism, or any other unacceptable conduct.

j. Plagiarism: Using someone else’s ideas, words, or intellectual property and presenting them as one’s own work. This includes copying and pasting content from other sources as your own work.

k. Cheating: Refers to any dishonest or fraudulent behaviour aimed at gaining an unfair advantage in the ALX Application process. This may include, but is not limited to, using unauthorised materials, seeking external help without permission, copying answers from others, or sharing application answers with other applicants through any medium such as recording the application and sharing on Youtube. .Cheating undermines the integrity of the application process and the overall educational experience for all participants.

ALX Admission Code of Conduct

1. Plagiarism, Cheating, and Dishonest
   • Original Work: All Applicants must submit their own original Application and assignments. Plagiarism, cheating, or submitting false information, including using AI software like Chat GPT to answer Application questions, is strictly prohibited.
   • Truthful Information: Applicants must provide accurate, factual and truthful information throughout the Application process, including profile information such as names and age. This information should be verifiable upon request.
2. Harassment and Discrimination
   • Respectful and Inclusive Environment: Treat all Applicants and ALX staff with respect. Harassment or Discrimination based on gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, or any other characteristic is not tolerated.
   • Consequences of violating this rule: ALX considers harassment as a serious offence, and we will not hesitate to take decisive action to maintain a culture of respect, inclusivity, and professionalism. In cases where harassment and discrimination is found to be severe or persistent, ALX reserves the right to impose a ban on the individual from applying to any future or current ALX Programmes. This ban is intended to protect the integrity of the learning community and ensure a safe and respectful environment for all participants.
3. Copyright Infringement:
   • Confidentiality and Privacy: Respect the confidentiality and privacy of the Application process. Recording, sharing, or disseminating any aspect of the ALX Application process, including the Confidential Information, on any platform without explicit permission from ALX is strictly prohibited.
4. Consequences of Violations:
   • Violations of this code of conduct may result in disqualification from the Application process, consequently prohibiting the Applicant from joining any of our current or future programmes depending on the severity of the violation. This will be reviewed on a case by case basis by our disciplinary committee.
   • In cases of serious Misconduct, ALX reserves the right to take further action, including notifying relevant authorities or taking legal action if applicable.
5. Timely Submission:
   • Application Deadlines: Applicants must adhere to all specified Application or Programme confirmation deadlines. Late submissions may not be accepted unless otherwise stated by ALX. In case there is a valid unavoidable reason for a late submission, ALX will review this and may be accepted or rejected by ALX at its sole discretion.

Policy Guidelines:

1. Applying to more than one Programme:
   • Due to training requirements and Programme rigour, ALX only permits learners to be enrolled in one Programme at any given time. If you have applied to or are currently enrolled in a Programme, you will not be eligible to apply to another Programme.
2. Reapplying:
   • a. If rejected from a Programme, Applicants can only re-apply to future Cohorts, including the Cohort immediately following the one the Applicant was rejected from. ALX does not permit Applicants to reapply within the same Cohort they were rejected from. Take time to reflect on some of the areas you need to improve on before re-applying to the next Cohort.
   • b. If you withdraw, drop out or fail a course, you may reapply to an upcoming Cohort.
3. Reporting Misconduct:
   • Any individual who becomes aware of or experiences Misconduct during the Application process is encouraged to promptly report through our help centre. All allegations will be treated seriously and investigated thoroughly.
4. Investigation Process:
   • Upon receiving a report of Misconduct, we will conduct a fair and impartial investigation. This may involve gathering evidence and taking any other necessary steps to determine the validity of the allegations. The time taken for the investigation process will vary depending on the severity of the offence.
5. Consequences for Misconduct:
   • The consequences of Misconduct during the Application process may vary depending on the severity of the offence. The following actions are examples of potential consequences:
   • a.Warning: A formal warning may be issued to the individual responsible for the Misconduct. This serves as a notification that their behaviour violated the code of conduct and emphasises the importance of adhering to our ethical standards.
   • b. Disqualification: Misconduct may result in the disqualification of an Applicant. Disqualified Applicants will be informed of the decision and the reasons why via email. A disqualified Applicant will not be permitted to continue with the Application or participate in any of our Programmes or any related activities for a given amount of time. This time will depend on the severity of the offence. 
   • c. Legal Action: In cases where the Misconduct involves criminal activities, the organisation may report the incident to the appropriate law enforcement authorities for further investigation and potential legal action. This may involve falsely posing as ALX and requesting Applicants to pay you Application or Programme fees.
6. Appeals: Applicants have the right to appeal decisions regarding consequences for Misconduct. ALX will communicate the appeal process to Applicants. If an applicant or participant disagrees with a disciplinary decision made by the Disciplinary Committee, they have the right to appeal the decision. The following outlines the steps involved in the appeal process:
   • a. Submission of Appeal
   • The individual seeking an appeal must submit a written appeal letter to the Disciplinary Committee within 2 weeks after receiving the disciplinary decision. The appeal letter should clearly state the reasons for the appeal, including any new evidence or information that may not have been previously considered.
   • b. Formation of Appeal Panel
   • Upon receiving the appeal letter, the Disciplinary Committee will form an Appeal Panel consisting of impartial and unbiased individuals who were not involved in the initial disciplinary decision. The Appeal Panel may include ALX staff members or external experts, as deemed appropriate.
   • c. Review and Hearing
   • The Appeal Panel will conduct a thorough review of the case, considering all the evidence presented in the initial disciplinary process and any new information provided in the appeal letter. If necessary, a hearing may be arranged where the appellant and relevant witnesses can present their perspectives and respond to questions from the Appeal Panel.
   • d. Appeal Decision
   • Following the review and hearing, the Appeal Panel will make a decision on the appeal. The decision may result in one of the following outcomes:
     • Uphold the original disciplinary decision.
     • Modify the original disciplinary decision.
     • Overturn the original disciplinary decision and exonerate the appellant.
   • e. Notification
   • he Appeal Panel will provide a written statement outlining the reasons for their decision to the appellant. This decision will be considered final, and no further appeals within ALX’s internal process will be allowed.

Conclusion:

ALX takes Misconduct during the Programme Application process seriously. This policy establishes a framework for addressing such Misconduct and ensures that all Applicants are aware of the potential consequences. By adhering to this policy, we strive to maintain a safe, inclusive, and professional learning environment for all participants.